Meeting Minutes July 17th, 2024
	◦	Meeting called to order at 6:34 PM by Thad Carr
	◦	Absent Board Members: Mike Boyle, Gabe Davide
	◦	Guests: N/a
	◦	Next meeting scheduled: August 20, 2024 in person @ 5:30PM. Location :Rancho Murieta ( upstairs)
	◦	Prior meeting minutes approved by motion by Megan Meyerdick . Second motion by Jaimin Kozlowski
	◦	Meeting led by President Thad Carr . Thad reminded all board members the attendance expectation that all Board Members are expected to attend all regularly scheduled Board Meetings. Members with more than 2 absences in a 12 month period may be removed from the Board. This is outlined in the WCRHA Board Member Roles  & Responsibilities. Thad shared the great attendance at Woodside with feedback from local & out of area exhibitors 
	◦	Treasurers Report: see email                          Jaimin . Expenses have not been finalized of the expenses. WCRHA is awaiting approval from NRHA for payout approval. Corning was basically  a break even. 
	◦	2023 Taxes were discussed including how the current fiscal year end runs thru January 31st. Discussions were held of the pro’s/con’s of how they impact the reporting. Barbi suggested around income being differentiated. Break down of each show of income/expenses . Assistance was offered by Kain to support the itemization for the associations 501c3 /tax purposes. Jessica suggested outside input to identify someone who has knowledge of the moving parts of a balance sheet. Conversation tabled to support the Finance Committee . Woodside is estimated with a strong positive cash flow. Billing is currently being awaited in from the Woodside Horse Park of final expenses.  
	◦	Committee Reports:
	◦	Apparel : Order is in motion for additions of tees, sun shirts & tanks. 
	◦	Awards: Megan L. shared exhibitors are set with options to choose from based on placings. Knives & cinches were top exhibitor choices at Woodside. Special awards will be in place for the special events in August if the Pro/Am & Slide Contest. The Rookie Shootout saddle order has been submitted. 
	◦	Sponsorship: Barbi shared the committee has continued to be supported with in kind & monetary donations. Jaimin inquired of what proactive activities are in place as we prepare for the year end show. Suggestions were discussed to build momentum for the end of year events with board members continuation to rally for sponsorships. 
	◦	Show/Arena Conditions: Thad will confirm the facility arena expectations. Due to excessive heat warning a motion was made by Megan M for approval to expense 2 cooling stations near the in gate at Rancho Murieta & the warmup pen. Joey 2nd the motion. Ice chests will be placed at the entrance gate with waters. 
	◦	Professionals committee : Gabe will support the level setting of warmup etiquette. The show representative is David H. for the Rancho Murieta Show. 
	◦	Digital Communications: Megan M shared updates in place for the upcoming show. As the show nears social media updates will ramp up for the August show activities. 
	◦	Membership: Membership: new members were reviewed and approved. Kelley has been completing updates to the year end point as results are verified by NRHA
	◦	Youth: Longest Slide Contest scheduled Thursday. Pro-Am scheduled Friday. A dunk tank is being explored as a fundraiser to dunk trainers as a fundraiser. Breakfast on the berm for a youth get together. Contact had been outreached to Rancho Murieta for support of the breakfast. 
	◦	Banquet: Contract with Fox Haven Ranch is under review. 
	◦	Special Events: Dinner options  bring explored to secure a sponsor . Local restaurant outreach is in place to research options: pizza, tacos, food trucks 
	◦	Old business :N/a
	◦	New Business: N/a
	◦	Motion to adjourn at 8:30 . 1st Motion by Jaimin. 2nd motion by Kain